CommonLook Office GlobalAccess FAQs

Where can I find the latest documentation?

The CommonLook Office GlobalAccess Features and Overview pages are enhanced periodically based on user input.

Will CommonLook Office GlobalAccess change my DOC/DOCX or PPT/PPTX files in any way? Do I need to make a backup before using CommonLook Office GA?

CommonLook Office GlobalAccess modifies the document under the following circumstances in order to achieve more accessible Word and PowerPoint files:

  • Any Alternative text added to images is set to the corresponding Word or PowerPoint object.
  • The grouping (or ungrouping) of objects in CommonLook Office GA is committed to the Word or PowerPoint file.

NOTE: CommonLook Office GlobalAccess does NOT automatically save the document to disk but performs the above modifications in memory. When the document is closed, Word or PowerPoint offers to save the document.

Will CommonLook Office GlobalAccess make my Word or PowerPoint source file compliant?

As mentioned in the previous question, CommonLook Office GlobalAccess will make some accessibility changes to the source file, improving its accessibility. However, because there are limitations in MS Word and PowerPoint, these files can not always be made 100% compliant. This is, in fact, one more reason to create a PDF – because PDFs can be made compliant!

If I check the No Textual Description Required checkbox for an image, what (if anything) does CommonLook Office GlobalAccess do to my Word or PowerPoint file to record that choice?

CommonLook Office GlobalAccess stores this information in a custom data section of the file.

Does CommonLook Office GlobalAccess work with PowerPoint slide notes?

No. CommonLook Office GlobalAccess produces PDF documents from the PowerPoint slides alone.