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CommonLook PDF GlobalAccess User Guide

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On this page: Welcome | Quick Start Guide | Opening the Software | Toolbars, Tabs, and Ribbons | The Workspace

Welcome to CommonLook PDF GlobalAccess

CommonLook PDF GlobalAccess from NetCentric Technologies is a software application and plugin to Adobe Acrobat Professional and Standard which simplifies the creation of PDF files that are accessible to persons with disabilities. As more and more individuals and organizations strive to be more socially responsible and to comply with various accessibility standards and disability laws and regulations, CommonLook PDF GlobalAccess serves as an essential tool in that pursuit. This is true primarily for two reasons:

  1. CommonLook PDF GlobalAccess greatly reduces the time and effort required to turn an inaccessible PDF file into one that can be used by persons with disabilities such as blindness, low vision, and limited mobility.
  2. CommonLook PDF GlobalAccess measures the compliance of PDF files against the checkpoints set forth by a number of authoritative accessibility standards such as Section 508, Web Content Accessibility Guidelines 2.0 (WCAG 2.0), PDF/UA (ISO 14289), and the document accessibility standard set forth by the United States Department of Health and Human Services (HHS). By validating against the primary globally recognized standards established for document and PDF content accessibility, CommonLook PDF GlobalAccess provides you with the means of ensuring your content can be produced in a manner that is likely to be acceptable to the regulatory jurisdiction governing your content.

Follow this link for a complete list of the features available in CommonLook PDF GlobalAccess.

The CommonLook PDF GlobalAccess User’s Guide

This User’s Guide describes and introduces users to the interface, functionality, and options available in CommonLook PDF GlobalAccess. 

A Quick Start Guide for Learning CommonLook PDF GlobalAccess

In addition to this online documentation, NetCentric Technologies provides other resources to help people become more familiar with using the CommonLook PDF GlobalAccess software.  Follow this link to download a sample PDF document to practice using with CommonLook PDF GlobalAccess and this link to the Quick Start Guide with instructions, tips, and tricks on how to fix the sample PDF document.  While the sample PDF document may seem relatively simple, users will gain experience with heading levels, lists, tables, figures, artifacts, reading order including text in multiple columns, and more – all of which are often experienced in larger “real world” files.  The Quick Start Guide uses a step by step approach to identifying and locating the various issues in the sample file and how to fix them.           

Getting Started – How to Open CommonLook PDF GlobalAccess

  1. Open a PDF document in Adobe Acrobat (Standard, Professional, or DC).
  2. In the Acrobat toolbar, click on Plug-Ins, scroll to CommonLook, and choose CommonLook PDF GlobalAccess.

Location of CommonLook PDF GlobalAccess in the Acrobat Plug Ins Folder

 

 

 

 

Opening CommonLook PDF GlobalAccess

“Document Is Untagged” Error Messages:

If the document is not tagged, an error message will pop up stating that the document is not tagged.  Click “OK” and then, in Acrobat, add tags to the document.  Then you’ll be able to open CommonLook PDF GlobalAccess.  Note:  To add tags to a PDF, follow these steps:

  1. Open the untagged PDF,
  2. Click the Tag icon in the navigation pane (on the left side of the application window),
  3.  In the Tags panel, right click on “No Tags available,”
  4. Choose “Add Tags to Document,”
  5. Save.
    Screen shot showing the steps to add tags to a PDF as previously outlined.

Toolbars, Tabs, and Ribbons

When opening CommonLook PDF GlobalAccess, users will see the Quick Access Toolbar, Tabs, and the Ribbon (with tagging tools organized in Groups on the Ribbon).  This section of the manual will explain the purpose and/or function of each button in the Quick Access Toolbar, Tabs, and Ribbon.

Screen shot of the toolbar and Ribbon in CommonLook PDF Global Access.

The Workspace

Below the Ribbon, in the center of the screen, the Physical View of the document is displayed.  The Physical View is what a person would be holding onto if the document was to be printed in hard copy format.  In addition, a variety of Panels are available to assist in remediating the document.  These panels, including Tags, Untagged Content, Standards, and tag Properties, can be opened, closed, hidden, and/or moved as needed.

Screen shot of the user interface in CommonLook PDF Global Access.

Next Pages

Follow the links below to view other pages in the software manual:

Page 1- Welcome, Getting Started

Page 2 – The Toolbar and Ribbon

Page 3 – Insert Tag and Convert Tag Tabs

Page 4 – The Settings Tab

Page 5 – The Windows Tab

Page 6 – The Operations Tab

Page 7 – The Tag Properties Panel

Page 8 – The Integrity Validator

Keyboard Shortcuts

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