CommonLook Office


CommonLook® Office simplifies the creation of accessible PDF documents directly from Microsoft Word and PowerPoint sources. It’s the perfect companion tool for authors, who develop content using Microsoft Office.

Word to PDF and PPT to PDF

Build Accessibility into Documents Early

This tool enables authors to design documents with accessibility in mind, saving time and effort later in the process. A user simply inputs vital accessibility information, prior to producing the Portable Document Format (PDF) file.

  • An add-in for Microsoft® Word (doc & docx) and PowerPoint (ppt & pptx)
  • Fast and intuitive – does not require prior knowledge of accessibility software or standards
  • Test and fix accessibility issues in the source file (Microsoft Word or PowerPoint)
  • Ensures maximum accessibility in new PDFs, at the lowest possible cost
Computer monitor showing a CommonLook Office screen

Create Accessible Documents Easily

CommonLook® Office is the most effective way to create accessible document standards-compliant PDF files directly out of Microsoft® Office (doc, docx, ppt & pptx) source files. Users are guided through the process of making accessible PDF documents that accurately comply with the Section 508, U.S. Department of Health and Human Services (HHS), WCAG 2.0 AA, and PDF U/A standards.

  • Easy-to-use for new staff, yet powerful enough for advanced users
  • Exceeds the native accessible PDF functionality of Microsoft Word (doc & docx) and PowerPoint (ppt & pptx), or Adobe Acrobat Portable Document Format (pdf)
  • Quickly identifies and helps fix accessibility compliance issues, automating most tasks
  • Achieve compliance at reduced costs by lowering the expense of accessibility repairs to existing documents

Accessibility Features Comparison

Accessibility features comparison between MS Word and CommonLook Office
Accessibility features comparison between MS PowerPoint and CommonLook Office
CommonLook Office Logo

Request a live demo of CommonLook Office

(For a free trial of CommonLook Office,
check out our PDF Starter Pack)

This form collects your name, email address, and phone number so that we can add you to our email list.  By clicking submit you are agreeing to our privacy policy on how we manage and protect your data.

CommonLook Office eliminates any excuses of time, deadlines, or complexity that have been used for not creating accessible PDF up to now.

Peter Abrahams

Practice Leader – Accessibility and Usability
Bloor Research

Microsoft Office Document to Accessible PDF Features

  • Support for Microsoft Word (doc & docx) and PowerPoint (ppt & pptx)
  • Easy to learn and use, with step-by-step guidance through the checkpoints
  • Create documents that conform to leading standards: Section 508, HHS, WCAG 2.0 AA or PDF U/A
  • Upgraded user interface with improved checkpoints and all-new documentation
  • Content preparation checkpoints for most situations
  • Complete verification – detailed coverage of all conformance criteria for the chosen standard
  • Style mapping – manage style usage and mapping to PDF tags
  • Table formatting – manage simple, complex, and presentation tables

Frequently Asked Questions

How it Works?

How to create an accessible PDF document from Microsoft® Word or Microsoft® Powerpoint document:

  1. Launch Office from Microsoft Word or PowerPoint
  2. Select the appropriate accessibility standard for compliance (e.g. WCAG 2.0, PDF/UA, HHS, or Section 508)
  3. Test and fix identified accessibility issue(s) a listed on the checkpoint
  4. Once all applicable checkpoints are complete, CommonLook Office converts doc, docx, ppt or pptx from Microsoft Word or Powerpoint files to an accessible PDF file
Multi ethnic business woman working with computer at the office. Focused young businesswoman checking email with laptop. Office worker typing on a keyboard in her office.