CommonLook PDF GlobalAccess (v.5.4)

Enhancements / changes:

  • Added support for Subscription model.
  • Added Days remaining for the License on the About window.
  • Days remaining License message will only show up when the License has 7 days left or less.

CommonLook PDF GlobalAccess (v.5.3)

New features:

  • Highlight color: now users can change the color of highlight for physical view elements. You can find the feature in Settings > Highlight color.
  • Recall button: Recall the last selection.
  • Insert Cells button in the Table editor: Users can insert multiple cells before or after the selected cell.
  • Add Headers Recursively in the Table editor: Users may choose to create linked headers in multi-level header tables based on assigned scope so that the Headers array contains all headers applicable to the cell

Improvements:

  • In Properties, Alt text, Actual text, Expansion, Language, and Summary checkboxes will be unchecked automatically if text fields are empty.
  • Adding TBody, THead, and TFoot to Flatten tags.
  • Change the status from the report context menu (this can be done by right-clicking on a checkpoint on the report and select “Change status.”
  • In Status, “Not Tested” status option is no longer available.
  • In the fix wizard, if the user selects “Default Value”, the “P” tag will be selected by default, if the user checks “Current Value”, the P tag will remain until the user changes it to another tag type.
  • Adding new icons for:
    • Single page view.
    • Single page scrolling.
    • Two pages view.
    • Two pages scrolling.
  • Role map: If the user adds a role map tag for headings, and tables, the custom tag will wear the appropriate icon in the tag tree, if the user removes the role map, the tag will remain with the custom name & revert to the tag classic icon.

Major Fixes:

  • Fixed crashes for specific files.
  • Fixed issues in Artifact Leaders function.
  • Fixed issues in Find and Replace function.
  • Fixed wording issues for various checkpoint descriptions in different standards.
  • Fixed Remove Linked Headers issues in Table Editor.
  • Fixed Fix Wizard for Reference tags.
  • Fixed Fix Wizard for tagging untagged Annotations.
  • Fixed Failed message for Unknown Annotations tagged incorrectly.
  • Fixed tag nesting rules checkpoint for tags nested immediately under the Tags root.
  • Fixed issues in Undo operations.
  • Fixed an exception when dragging and dropping Bookmarks in certain scenarios.
  • Fixed an exception when creating a pagination artifact, performing a quick save, and then, while the properties panel is still open, changing the type of artifact and saving.
  • Fixed an exception when selecting the Tags root, then clicking (CTRL + SHIFT + Down Arrow).
  • Other minor fixes.

CommonLook PDF GlobalAccess (v.5.2)

Enhancements/New Features:

  1. Support for the new CommonLook GlobalAccess Licensing Server.
  2. Added a new checkpoint under PDF/UA to check for the placement attribute.
  3. Improve performance of searching for text given a Font Name.
  4. Show the number of affected elements for batch commands.
  5. Affected elements in the following operations now appear sorted according to their position in the tags tree:
    1. Individual parents.
    2. Create as sibling.
    3. Create as child.
    4. Find & Replace. (Replace all).
    5. Tag annotations
  6. Added an option to ignore alternate text in Find and Replace.
  7. Added a changing order shortcut keys (Ctrl+shift + up/down) for changing the order of linked headers in the table editor.
  8. Add the option to search for text given also the font subtype.
  9. When a font is failed by a validator, highlight all Text Runs using this font.
  10. Added a new entry in the Checkpoint Configuration for HHS 5.8 Cell Content called Custom message. This should be displayed in the comment for the checkpoint result if one is provided. Otherwise, the comment should contain the page numbers which the cell spans.
  11. Improved support for Screen Readers.

Resolved Bugs:

  1. Shortcuts not working in Table Editor when invoked from the Fix Wizard.
  2. Issues in Remove Role Maps.
  3. Shortcut for creating new Role Map doesn’t work
  4. No results are shown for some tables when running some table checkpoints.
  5. Issue in converting some TDs to THs from the Table Editor.
  6. Undoing automatic Linked Headers assignment is done on a cell by cell basis (as opposed to as a batch)
  7. Issues in Link targets for local links.
  8. Issues in Creating Bookmarks and reordering them.
  9. Validator fails Spans and References being nested inside Form tags.
  10. Validator fails ReversedChars inside Form tags.
  11. Validator fails Form tags inside Heading tags.
  12. Validator fails Index tags inside Reference tags.
  13. Validator fails Figures inside Form tags.
  14. Some redirected links appear as broken when checking for broken links.
  15. Validator complains when nested tables contain Captions.
  16. In searching for text by font names, some fonts are not listed in the font names. In addition, some font names are cut-off.
  17. Role-map Validator does not fail H7 and up when not role-mapped.
  18. Validator does not detect unembedded fonts used only in Artifacts.
  19. Issues in table linearization.
  20. Changing linked headers sometimes does not enable Save.
  21. The Regularity validator sometimes fails silently and no status is shown.
  22. The Table Summary validator sometimes fails silently and no status is shown.
  23. The Role Maps – Appropriate semantics validator sometimes fails silently and no status is shown.

Using the Fix Wizard on the Optional Content could cause Acrobat to crash.

CommonLook PDF GlobalAccess (v.5.0)

CommonLook PDF has been completely revamped with a whole new (and more intuitive) interface and powerful tools and functionality to increase speed, efficiency, and accuracy!

  • Completely redesigned graphical user interface supporting documents with structure spanning multiple consecutive pages and structure that moves between pages (newspaper-style articles).
  • Validate document’s structural integrity before opening the document in CommonLook virtually eliminating document corruption warning and unsuccessful applies.
  • New selection tool supporting multi-pages.
  • All operations are undoable.
  • Support for Unicode documents and multiple languages.
  • Z-order is always maintained. No corruption of the physical view could result from working with CommonLook.
  • Dramatically improved load, validation and saving times.
  • Support for validation against the following standards:
    1. Section 508,
    2. WCAG 2.0,
    3. PDF/UA 1.0,
    4. HHS,
    5. Structural validation based on ISO 32000-1:2008.
  • Intelligent Fix Wizard to assist in fixing failures/warnings.
  • Intelligent “Tag Annotations” functionality to tag untagged annotations in the correct reading order, using the correct tags and associating them with the correct content.
  • Extensive reporting including the Matterhorn Protocol.
  • Support for automatic Bookmark-generation (based on heading levels).
  • View/Edit Role Maps.
  • Remove Role maps functionality to convert custom tag types to standard tag types.
  • Flatten tags functionality removes all grouping elements (Document, Part, Art, Sect., and Div).
  • Artifact all Images feature for cases when the document only contains images used for decorative purposes.
  • Support for more attributes including:
    1. Table Summary,
    2. Link targets,
    3. Tag title,
    4. ID,
    5. IsMap,
    6. Form field names,
    7. ListNumbering,
    8. PrintField attributes,
    9. All Languages supported by the PDF Standard (ISO 639-1),
    10. All countries supported by the PDF Standard (ISO 3166),
    11. Artifact type, subtype, and attachment.
  • Support for metadata including:
    1. Title,
    2. Author,
    3. Subject,
    4. Keywords,
    5. Display Document Title,
    6. Document Language and Country.
  • Support for quality validation including:
    1. Broken Links (local links and hyperlinks),
    2. Valid annotation actions,
    3. Empty tags,
    4. Empty tags with alternative text.
  • Searching for tags by type, Parent type and/or child type and attribute values. Perform operations on search results (Merge, Convert, Untag … etc.).
  • Linearizing tables vertically and horizontally.
  • Splitting Text Runs from within CommonLook.
  • Search and Replace Symbols and text functionality (without changing the physical view), splitting text runs if necessary. Search and Replace include options to:
    1. Match case,
    2. Match using regular expressions,
    3. Match using Wildcards,
    4. Match using font name, style, size, and color,
    5. Match only within selected tags,
    6. Match only for a page range,
    7. Add text before/after the found text,
    8. Exclude characters from replacement text.
  • Ability to merge any number of tags of any types.
  • Merging table rows or table columns.
  • Conversion from any tag type to another.
  • Expanded selection modes.
  • New “Tag Similar” feature.
  • Improved cleanup feature (per document as opposed to per page).
  • Checkpoints customizable via checkpoint properties. Also, the ability to save/load checkpoint configurations.
  • Create Table functionality.
  • Create List functionality.
  • Create TOC functionality.
  • “Level Up” moves a child tag from its parent.
  • “Level Up children” moves all children tags to the same level of the parent.
  • Assign Linked Headers from Scope functionality.
  • Context-sensitive operations/menu items depending on the selected tag(s):
    1. Insert TR when a Table is selected,
    2. Insert Row Before/After, Insert Cell when a row is selected,
    3. Insert Caption, THead, TBody, and TFoot when a Table is selected,
    4. Insert Cell Before/After, Split row when a table cell is selected,
    5. Insert TOCI when a TOC is selected,
    6. Insert Reference, P, NonStruct, Lbl and TOC when a TOCI is selected,
    7. Insert LI when an L is selected,
    8. Insert LBody and Lbl when an LI is selected.

Release 4.2.6: More Robustness

New Features

  • CommonLook attempts to fix certain document structure corruptions when loading the document. CommonLook displays a message when it manages to resolve the problems and log the errors encountered in the CLF_Error.log file.

Resolved Issues

  • Resolved an issue that caused the Text Tags checkpoint not to be triggered under certain scenarios.
  • Resolved an issue when certain values in the metadata would cause problems in validation.
  • Resolved an issue that caused the file to be locked after running Verify and Remediate or Per Document Verification.
  • Resolved a random crash while loading the document in certain scenarios.

Release 4.2.5: Performance Enhancements

New Features

  • Major performance improvements of the Data Table checkpoint.

Resolved Issues

  • Fixed installation issues when the operating system does not define the “Everyone” group.
  • Fixed an issue when certain type changes could lead to an error when saving.

Release 4.2.4: Expanded integration, selection options and new documentation

New Features

  • Mark remediated documents so they can be identified by CommonLook Clarity.
  • Detect documents generated using CommonLook Office 1.2.1.
  • Added two options for managing selection order in items selected by highlighting in the Physical View:
    • Logical Selection Order (default): elements are selected (and hence ordered when they are dragged and dropped or cut and pasted) according to their sequence in the Logical View.
    • Physical Selection Order: the elements are selected (and hence ordered when they are dragged and dropped or cut and pasted) according to their sequence (left to right and top to bottom) in the Physical View.
  • Completely rewritten user manual.
  • Compatibility with Windows 8

Resolved Issues

  • Annotations not associated with their correct page under certain circumstances.
  • Text duplication after applying changes when Artifact containers are nested.
  • Using the Section 508 mode with an untagged document gave inaccurate instructions to tag the document under Acrobat 10 and higher.
  • An exception was thrown while parsing documents in certain circumstances.
  • Text was displayed incorrectly in the Logical Structure Editor for certain fonts/encodings.
  • Applying changes corrupted text using certain fonts/encodings.
  • After failing to apply changes, highlighting elements was disabled.
  • The Width and Height attributes for Figures and Tables were sometimes set incorrectly, causing incorrect results when saving to other formats.
  • Generating Speak Text from the g&h Data Tables checkpoint caused speak text to be created for <TD> cells directly rather than for <Span> tags within the cell.
  • Removed the option to start in separate Content and Tags view. Only Merged View is available.
  • Addressed issues in cleanup and application activation.

Release 4.2.3: Workflow enhancements and bugfixes

The latest CommonLook PDF is smoother than ever before, with improved list handling and more HotKeys for even greater efficiency! We’ve squashed a number of bugs as well. Enjoy!

New Features

  • Prompt for the number of list items when inserting a new list.
  • Prompt for the number of list items when inserting a new list item.
  • When inserting a new list with a list item selected, the new list is inserted inside the list item.
  • Represent TOCs as lists and TOCIs as list items (and treat them exactly as lists)
  • Clear SpeakText in Verify and Remediate Tables and (g&h) Data Tables.
  • Updated report design.
  • New HotKeys:
    • Alt + 1: Convert selected tag to Heading 1
    • Alt + 2: Convert selected tag to Heading 2
    • Alt + 3: Convert selected tag to Heading 3
    • Alt + 4: Convert selected tag to Heading 4
    • Alt + 5: Convert selected tag to Heading 5
    • Alt + 6: Convert selected tag to Heading 6
    • Alt + 7: Convert selected tag to Paragraph
    • Alt + 8: Convert selected tag to Artifact (Container).
    • Ctrl + 1: Create an H1 tag as a shared parent to selected elements.
    • Ctrl + 2: Create an H2 tag as a shared parent to selected elements.
    • Ctrl + 3: Create an H3 tag as a shared parent to selected elements.
    • Ctrl + 4: Create an H4 tag as a shared parent to selected elements.
    • Ctrl + 5: Create an H5 tag as a shared parent to selected elements.
    • Ctrl + 6: Create an H6 tag as a shared parent to selected elements.
    • Ctrl + 7: Create a Paragraph tag as a shared parent to selected elements.
    • Ctrl + 8: Create an Artifact container as a shared parent to selected elements.
    • Ctrl + 9 Create a List
    • Ctrl + 0 Create a TOC

Problems Resolved

  • Setup complains that a newer version of VC++ redistributables already exists on the machine.
  • Highlighting an empty area from the physical view may cause an exception.
  • Required “P” attribute (indicating the Parent of the tag) is not set in the original document. CommonLook now resolves this issue while assigning tag IDs. Symptoms include not being able to delete a cell in g&h Data table.
  • Activation issues when system settings do not allow for collecting some metrics required for generating the System Information Key.
  • Fix Common Problems does not recognize repeated characters in multiple text runs.
  • Corrupted Speak Text/Alternative text when using an encoding other than ASCII.
  • Some table Caption tags caused the logical structure editor and verify and remediate to exit unexpectedly.
  • Merging documents may cause CommonLook to lose Linked Header association in tables.
  • Selecting from the Physical View with Tag selection mode may cause parent/child tags to be selected.
  • Selecting from the Physical View with Tag selection mode doesn’t automatically populate the properties panel.
  • Verify and Remediate Tables displays Artifact text in cell text and speak text.
  • Creating Artifacts as “Individual Parents” creates Artifact tags as opposed to Artifact containers.
  • Text is repeated in certain scenarios.
  • Artifact text (included in a table) appears inside the table when running Verify and Remediate Table.
  • Setup sometimes fails when Adobe Reader is used as the default PDF viewer (as opposed to Adobe Acrobat).
  • Fails to recognize tooltips when placed at the form field’s group level.
  • Fails to save the report when Internet Explorer 9 is installed.
  • Fails to physically delete annotations when deleted from the Logical Structure Editor.

Version 4.0: Lots of New Features!

If you’ve still using an older version of CommonLook PDF it’s time to upgrade! Version 4.0 streamlines and simplifies the process of Section 508 verification and remediation with some very powerful new features!

Automatic Verification

A new menu item (“Verify and Remediate”) has been added to the main CommonLook PDF plug-in menu. When a user selects this menu item, CommonLook PDF checks the document for Section 508 compliance and displays a list of identified compliance issues within the Logical Structure Editor. Compliance Issues can be either failures or items that require user attention.

Streamlined Remediation

As the user goes though each of the automatically identified issues, CommonLook PDF assists by displaying information and performing verification or remediation actions that are relevant to the corresponding Section 508 checkpoint. As each issue is addressed, CommonLook PDF removes it from the list.

Synchronized Logical Structure Checking

The user can navigate the document structure while simultaneously viewing the corresponding elements in the physical view. This structure navigation can be done automatically or one element at a time.

Streamlined Table Verification and Remediation

The user can select a table in the Logical Structure Editor and activate the table checkpoint window which provides various tools to verify and remediate tables.

Problems Resolved

  • Resolved activation issue for clients switching between wireless and wired network connections.
  • Fixed wording in the Script checkpoint.
  • Resolved issue in footer artifacts.
  • Added the ability to convert tags into artifacts and vice versa.
  • No need to click “Apply” in the properties panel. New value is applied as soon as the user “tabs out” of the field.