“When electronic forms are designed to be completed on-line, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues. – §1194.22(n)

Why it matters

Fillable PDF forms are very popular in government agencies, accounting departments, sales offices, military units and almost anywhere that information must be collected in a page-based manner.

EXAMPLE: Using the tab key causes the focus to jump between form fields in an undesirable manner.
RESOLUTION: Ensure all form fields are tagged in correct order per checkpoint (d) and set the tab order to use the document structure. 

Like HTML forms, PDF forms must be explicitly labelled and organized for effective reading. When scripting is involved, care must be taken to ensure that calculations and similar events are announced in an accessible fashion.

What happens when I verify this Checkpoint?

This checkpoint will automatically be assigned a status of Failed if any form elements are not tagged, or do not contain a tool tip. CommonLook PDF will also fail any instances of radio buttons due to their inherent inaccessibility. A status of Not Applicable will be assigned if no form elements are detected.

When to Pass or Fail this Checkpoint?

PassAutomatic based on tagged form elements containing tool tips.
FailAutomatic, based on untagged form elements, or tagged form elements without tooltips, or radio buttons. Scripts may be manually failed in the appropriate checkpoint.
RemediationAdd form elements to the tags tree and ensure each element includes a descriptive tooltip.

 

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