On this page:  Linearizing Tables I Creating Tables

Linearizing Presentation Tables (QS-6)

The Issue:  Now that the <Figure> tag and the black lines (rules) have been addressed, the next tag to work with  is the  <Table> tag.  By accessibility standards, a Data Table (a table that contains Column and/or Row headers) is the only object that should be tagged as a table.  In this case, a table was used by the author to format a section of the document. This is a common practice used to create multiple columns in a document, but it is a poor accessibility practice.  In fact, the table contains the image of the “Main Stage” as well as the text next to the image, but it does not have Column or Row headers.  Therefore, it should not be marked as a table.

The Solution:

  1. Select the <Table> tag in the Tag Tree,
  2. Right click on the <Table>,
  3. Select Linearize Table > Horizontally
  4. In the Advanced Version, There are two options for linearizing a table – choose Horizontally.  The cells in the table are converted to <P> tags so that the structure corresponds with the Physical View of the document.  In the Standard Version:  There is only the option to linearize horizontally.  Since this is still the correct option, this does not present a problem.
  5. Select the <Figure> tag and the newly created <P> tags to verify that they are in the correct reading order.



Creating Data Tables (QS-8)

In another section of the document, there is a data table that was incorrectly tagged as a series of paragraphs.  To generate a table, follow these steps:

In the Advanced Version:

  1. Select the <P> tag containing “Day” (the first word in the table),
  2. In the Physical View of the document, click and hold the mouse button then drag across the table, to select it.  Tip: Highlight the table dragging from the top left corner to the bottom right corner.
  3. Select the Insert Tag tab in the Ribbon
  4. In the “Generate Tag from Selection” Group on the Ribbon (near the right side) select “Table.”  
  5. Use the left arrow on the keyboard or click the arrow to the left of the <Table> tag to close the table.
  6. When the <Table> is generated, it is placed inside a “Parent” <P> tag.  Click on the <Table>, then right click on the <Table>, and choose “Level Up” (or just hit Ctrl+P).  This will move the table tag out of the paragraph tag.
  7. There will be many empty <P> tags that previously held the text that is now in the table.  Remove these tags by following the steps on the Removing Empty Tags page.

In the Standard Version:

  1. Click on the <P> tag containing “Day” (the first word in the table),
  2. Hold down the Shift Key on the keyboard,
  3. Select the next three <P> tags (Adult, Child, and Four-Pack should be selected),
  4. Release the Shift key,
  5. In the Ribbon, select the Convert Tag Tab,  Table Tag Tools.png
  6. In the Table Group, select the table header <TH>.
  7. Holding the Shift key, select the rest of the <P> tags that contain table information (down to the H2 in the tag tree),
  8. In the Table Group in the Convert Tag Tab, select <TD> (table data).
  9. Select the first TH tag that was created in Step 6, hold Shift, and select the the last TH tag (multi-selecting the four <TH> tags),
  10. Select the Insert Tag Tab in the Ribbon,
  11. In the Table Group, select <TR> (Table Row).  This places all of the table header cells in one Table Row tag.
  12. Select the first four <TD> tags (use Shift to multi-select),
  13. Insert them in a <TR> (repeating Steps 10 and 11),
  14. Repeat the process with the rest of the <TD> tags in groups of four!  Screen shot showing the Table Header cells already inserted into a Table Row tag and the next four data cells in the tree selected to be placed in a Table Row. The Insert Tag Tab is also visible with TR highlighted in the Table Group.
  15. Select the first <TR> tag,
  16. Hold down the Ctrl key,
  17. Select the rest of the <TR> tags in order down the tag tree,
  18. In the Insert Tag Tab on the Ribbon, in the Table Group, select Table.  This places all of the table row tags inside one <Table> tag.
  19. Click the arrow to the left of the <Table> tag to close it.

Next Pages

Follow the links below to view the pages in this Getting Started Guide.

Index of steps by Quick Start Number (QS-Number)

Page 1 – Getting Started

Page 2 – Heading Levels

Page 3 – Figures, Images, and Artifacts

Page 4 – Tables

Page 5 – Fixing Reading Order

Page 6 – Removing Empty Tags

Page 7 – Lists

Page 8 – Compliance Verification

Page 9 – Closing Comments

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