Review the information below to understand how PowerPoint and the PDF files produced from PowerPoint by CommonLook Office GlobalAccess can assist in meeting accessibility obligations.
People who are visually impaired require an alternative means of accessing the information conveyed by images and other non-text objects (for example, charts). Learn more about adding text description for graphic objects in MS PowerPoint.
Proper use of styles, such as heading levels, helps ensure that the presentation is properly structured. This makes the CommonLook Office-produced PDF easier to navigate by people with a visual impairment using assistive technology. More about Adding Structure to PowerPoint.
To properly create a hyperlink in MS PowerPoint, type the text you’d like to hyperlink, right click it, and, from the context menu, choose hyperlink. Then, in the address field, enter the URL for where the link should go. Tip: To make sure that the URL is correct, it might be helpful to go to the webpage, copy the URL, and then simply paste it into the text field for the address in PowerPoint.
Note: If you want the link to open an email, go to a different file, or go to a different location in the same document, choose the appropriate button on the left side of the menu when creating the link in PowerPoint.
While WCAG 2.0 is designed for web content, it’s a commonly cited source for general principles of accessibility in electronic content. The PDF format includes a number of powerful accessibility features required for conformance with WCAG 2.0 in PDF.
CommonLook Office enables WCAG 2.0 conformance during the PowerPoint-to-PDF conversion process, but in the current release, does not offer comprehensive checking of WCAG 2.0 success criteria.
The following table lists all WCAG 2.0 success criteria. Each is presented with corresponding support in PowerPoint and in PDF output from PowerPoint using CommonLook Office. If success criteria are partially or unaddressed in software the responsible party is indicated.
|WCAG 2.0 SC||Support in PowerPoint 2007 & 2010||In PDF output from PowerPoint|
|1.1.1||Alternative text for graphics||CommonLook Office (figure management)|
|1.2.x||By multimedia author||By multimedia author (after PDF creation)|
|1.3.1||Minimal support||CommonLook Office (headings, artifacts, lists)|
|1.3.2||Minimal support||CommonLook Office (order management)|
|1.3.3||By author||By author|
|1.4.1||By author||CommonLook Office (color checker)|
|1.4.2||By author||By audio author (after PDF creation)|
|1.4.3||By author||By author|
|1.4.5 – 1.4.9||By author||By author|
|2.1 – 2.4.2||PowerPoint macros / VB||CommonLook Office (no scripts conveyed)|
|2.4.3||Minmal support||CommonLook Office (orders form fields)|
|2.4.4 – 2.4.5||By author||By author|
|2.4.6||Minimal support||CommonLook Office (styles & heading levels)|
|2.4.7||Supported by PPT/PPTX||Supported by PDF|
|2.4.8 – 2.4.10||By author||By author|
|3.1.x||By author||By author|
|3.2.1 – 3.2.2||PowerPoint macros / VB||CommonLook Office (no scripts conveyed)|
|3.2.3 – 3.2.4||By author||By author|
|3.2.5||PowerPoint macros / VB||CommonLook Office (no scripts conveyed)|
|3.3.1||PowerPoint macros / VB||CommonLook Office (no scripts conveyed)|
|3.3.2||Supported||CommonLook Office (forms)|
|3.3.3 – 3.3.6||PowerPoint macros / VB||CommonLook Office (no scripts conveyed)|
|4.x||Limited support||All UI elements are standard|