Background and Purpose I Assumptions I Instructions

Background and Purpose

People using assistive technologies require the ability to navigate through form fields and elements in the correct order. They also require a textual description of each field so they can properly access the form information.

The purpose of this checkpoint is to ensure that electronic forms created in MS PowerPoint are accessible when converted to PDF.


CommonLook Office will automatically make several assumptions about form fields in PowerPoint presentations.

  • Form fields will be converted to PDF in the tab order specified in the Readability checkpoint.
  • Tab order between fields will be set to follow the logical structure of the presentation.
  • Help Text will be included in each PDF field’s tooltip.
  • Radio button groups will be converted to mutually exclusive checkboxes that have the appearance of radio buttons (actual radio button controls are inherently inaccessible).


Enter the following attributes (or accept the default values) for each form field listed in the CommonLook Office panel. Press Next when done.

  • Help Text: Also known as a “tool tip.”  Assistive technology will typically read this text when the user enters the field. By default, CommonLook Office sets this text based on the field’s context in the presentation, but you should check and correct the help text if necessary.
  • Maximum Text Length: The maximum number of characters that can be entered in the field. By default the field is unlimited.

Note: Depending on the type of the field, some of the attributes may be disabled.

Picture showing a powerPoint slide with form fields.

Command Action Buttons as created in the output PDF file may have one of 4 functions:

  • Reset
  • Print
  • Custom Script
  • Submit
    • Type: HTML, PDF, FDF, XFDF
    • URL: www

For custom scripts, provide desired Acrobat JavaScript in the input window. The code will be deployed as-is; it will not be checked for correct syntax or accessibility features.

Guidelines and Standards

This checkpoint is relevant to the following regulations, guidelines and standards.

DocumentPublishedScopeConformance Criteria
Section 508 (USA)2001“Web-Based Information & Applications”(d), (n)
W3C WCAG 2.02008Web ContentSC 2.4.3
SC 3.2.1
SC 3.2.2
ISO 14289 (PDF/UA)2012PDF TechnologySection 7.1
Section 7.18.1
Section 7.18.4