Background and Purpose I Instructions

Background and Purpose

Properly structured lists enable users with assistive technology devices to access and navigate lists. In PowerPoint, formatting changes, multiple text boxes, and user error can all result in improperly structured lists.  The purpose of this checkpoint is to ensure lists have been properly identified in PowerPoint.

TIP:  List structures are not required in the 2001 Section 508 regulations themselves, but are an industry best practice.


For each of the lists shown in checkpoint panel:

  1. Select the list in the CommonLook Office panel. The corresponding list in PowerPoint will be selected.
  2. Verify that the selected list includes all list items that should appear.
  3. If the list items displayed in the task does not correctly reflect the list items on the slide, stop working in CommonLook Office, edit the list in PowerPoint and re-run the checkpoint.

Picture of list in CommonLook Office panel and corresponding list in PowerPoint.

TIP: If a single list is split into two or more shapes to create a multi-column layout, merge the lists into a single shape, then use PowerPoint’s “Columns” feature for text boxes instead.

Guidelines and Standards

This checkpoint is relevant to the following regulations, guidelines and standards.

DocumentPublishedScopeConformance Criteria
Section 508 (USA)2001“Web-based Information & Applications”Not required*
W3C WCAG 2.02008Web ContentSC 1.3.1
ISO 14289 (PDF/UA)2012PDF TechnologySection 7.6