1194.22 Web-based Intranet and Internet Information and Applications

Each subsection of the Section 508 regulations is provided below with the corresponding CommonLook Checkpoint.

(a) Text Tags

A text equivalent for every non-text element shall be provided (e.g., via “alt”, longdesc”, or in element content).

CommonLook Office ensures that all non-text graphic objects (Picture, Clip Art, Shape, Smart Art, and Charts) are assigned a meaningful text description that describes their purpose or identifies them as intended solely for decorative purposes. More information on the Text Tags checkpoint.

(b) Multimedia Presentations

Equivalent alternatives for any multimedia presentation shall be synchronized with the presentation.

CommonLook Office checks for the presence of multimedia presentations. It does not check movie or other files for captions or other accessibility features. If multimedia presentations are found, the user is alerted. Note that CommonLook Office does not copy multimedia objects to the PDF. Users who wish to include movies and other content must ensure they comply with applicable accessibility regulations for that content (for example, WCAG 2.0), then add the multimedia content following PDF creation, editing the structure tree with corresponding tags.

(c) Color

Web pages shall be designed so that all information conveyed with color is also available without color, for example from context or markup.

CommonLook Office provides a tool to assist authors in determining whether their use of color complies with this regulation. More information on the Color checkpoint.

(d) Readability

Documents shall be organized so they are readable without requiring an associated style sheet.

PDF doesn’t use Style Sheets. Nonetheless, this provision of Section 508 is generally understood to mean that a PDF must be tagged in a logical reading order. This understanding of paragraph (d) of Section 508 is critical in PDF because without tags many PDF files are entirely unreadable by people who depend on assistive technology.

The Readability Checkpoint in CommonLook Office allows the user to choose between ordering objects automatically (left to right, top to bottom), or manual ordering.

Since reading order is critical to accessibility, this checkpoint appears for each slide to ensure the user verifies the logical reading order prior to conversion to PDF. More information on the Readability checkpoint.

(e) Server-side image map

Redundant text links shall be provided for each active region of a server-side image map.

This checkpoint is not applicable to PowerPoint files and thus, not to PDF files created from PowerPoint using CommonLook Office.

(f) Client-side image map

Client-side image maps shall be provided instead of server-side image maps except where the regions cannot be defined with an available geometric shape.

This checkpoint is not applicable to PowerPoint files and thus, not to PDF files created from PowerPoint using CommonLook Office.

(g & h) Data Tables

Row and column headers shall be identified for data tables. Markup shall be used to associate data cells and header cells for data tables that have two or more logical levels of row or column headers.

CommonLook Office helps users ensure tables are correctly identified and that table structure, including header information, is properly defined. More information on the Data Table checkpoint.

(i) Frames

Frames shall be titled with text that facilitates frame identification and navigation.

This checkpoint is not applicable to PowerPoint files and thus, not to PDF files created from PowerPoint using CommonLook Office.

(j) Flicker Rate

Pages shall be designed to avoid causing the screen to flicker with a frequency greater than 2 Hz and lower than 55 Hz.

Not Applicable. Animated GIFs are conveyed to the output PDF as static images and multimedia files and scripts are not conveyed to the output PDF at all. Authors should be aware of the impact of these missing items on their presentation.

(k) A text-only page

A text-only page, with equivalent information or functionality, shall be provided to make a web site comply with the provisions of this part, when compliance cannot be accomplished in any other way.

Subsection (k) represents a policy choice rather than a software setting. CommonLook Office makes it easy to provide updated, Section 508 compliant PDF files, minimizing the need for the expense, hassle and reduced integrity of text-only alternatives.

(l) Scripts

When pages utilize scripting languages to display content, or to create interface elements, the information provided by the script shall be identified with functional text that can be read by assistive technology.

CommonLook Office detects scripts in the PowerPoint file. If any are found, you are advised that scripts will not be converted to PDF. If you wish to provide scripted features in PDF files, consider Acrobat JavaScript taking care to employ functions and techniques that consider accessibility.

(m) Applets and Plug-ins

When a web page requires that an applet, plug-in or other application be present on the client system to interpret page content, the page must provide a link to a plug-in or applet that complies with §1194.21(a) through (l).

Not applicable, because CommonLook Office does not include multimedia files in the output PDF. If you wish to provide content, such as movies that require player software and other features in compliance with this provision, consider applicable accessibility guidelines for such content, such as WCAG 2.0. Suitably prepared, you may add such content to CommonLook Office-generated PDF files, taking care to edit the structure tree appropriately, using Adobe Acrobat Professional or CommonLook PDF.

(n) Electronic Forms

When electronic forms are designed to be completed on-line, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues.

CommonLook Office ensures that electronic forms created in PowerPoint are accessible when converted to PDF. More information on the Electronic Forms checkpoint.  NOTE: This feature requires CommonLook Office Professional.

(o) Navigation Links

A method shall be provided that permits users to skip repetitive navigation links.

It is unusual for a PowerPoint presentation to include repeating blocks of links. If the document does include repeating blocks of links, it must also include a means of skipping the repeating links (which may be performed with a simple “next page” link, for example, located prior to the repeating block of links).  Ideally, remove (delete) the repetitive links from the presentation prior to conversion to a Section 508-conforming PDF.

(p) Timed Response

When a timed response is required, the user shall be alerted and given sufficient time to indicate more time is required.

CommonLook Office does not include objects requiring a timed response in the generated PDF, so no action is required to pass this checkpoint.

In general, this checkpoint is not applicable to PowerPoint presentations. If you wish to provide timed response features in PDF files produced from MS PowerPoint using CommonLook Office, ensure your chosen Acrobat JavaScript functions and techniques consider accessibility. If using an external player, provide the required functionality in an accessible manner.

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