Purpose Background I Instructions

Purpose

Ensure that heading styles have been properly mapped to appropriate PDF tags and identify any styles that should generate PDF bookmarks.

Note: CommonLook Office automatically maps standard styles to appropriate PDF tags and generates PDF bookmarks for heading styles. If you have used non-standard styles you should review the mapping and modify as appropriate.

Background

Tags in PDF define the structure of the PDF document so that it can be understood properly by screen readers and other assistive technology devices. It is important that Word styles (e.g. Heading1) be mapped to the correct PDF tag (e.g. H1) and that, where appropriate, a PDF bookmark is generated to help the user navigate the document.

Instructions

For each of the styles listed in checkpoint panel:

  1. Click on the style. Text using the style and the mapped PDF tag will be displayed.
  2. Ensure the PDF tag to which the style is mapped is appropriate.
  3. If you want each use of this style to generate a PDF bookmark when converted to PDF, check Create PDF Bookmark for this Tag. This is typically done for styles such as headings that help the user navigate the document.
  4. Once you are done reviewing all the styles, click Next to continue.

Picture of the CommonLook Office panel showing the styles used in the Word document, the locations where they are used and the PDF taggs to which they are mapped side by side with the word document.