Each subsection of the Section 508 regulations is provided below with the corresponding CommonLook Checkpoint.

(a) Text Tags

A text equivalent for every non-text element shall be provided (e.g., via “alt”, longdesc”, or in element content).

CommonLook Office ensures that all non-text graphic objects (Picture, Clip Art, Shape, Smart Art, and Charts) are assigned a meaningful text description that describes their purpose or identifies them as intended solely for decorative purposes. More information about how CommonLook Office addresses the (a) Text Tags checkpoint.

(b) Multimedia Presentations

Equivalent alternatives for any multimedia presentation shall be synchronized with the presentation.

CommonLook Office checks for the presence of multimedia presentations. It does not check movie or other files for captions or other accessibility features. If multimedia presentations are found, the user is alerted. Note that CommonLook Office does not copy multimedia objects to the PDF. Users who wish to include movies and other content must ensure they comply with applicable accessibility regulations for that content (for example, WCAG 2.0), then add the multimedia content following PDF creation, editing the structure tree with corresponding tags.

(c) Color

Web pages shall be designed so that all information conveyed with color is also available without color, for example from context or markup.

CommonLook Office provides a tool to assist authors in determining whether their use of color complies with this regulation. More information on the Color checkpoint.

(d) Readability

Documents shall be organized so they are readable without requiring an associated style sheet.

CommonLook Office automatically creates PDF documents that are properly tagged and ordered.

(e) Server-side image map

Redundant text links shall be provided for each active region of a server-side image map.

This checkpoint is not applicable to .doc and .docx files and thus, not to PDF files created from MS Word using CommonLook Office.

(f) Client-side image map

Client-side image maps shall be provided instead of server-side image maps except where the regions cannot be defined with an available geometric shape.

This checkpoint is not applicable to .doc or .docx files and thus, not to PDF files created from MS Word using CommonLook Office.

(g & h) Data Tables

Row and column headers shall be identified for data tables. Markup shall be used to associate data cells and header cells for data tables that have two or more logical levels of row or column headers.

CommonLook Office helps users ensure tables are correctly identified and that table structure, including header information, is properly defined. More information on the Data Table checkpoint.

(i) Frames

Frames shall be titled with text that facilitates frame identification and navigation.

This checkpoint is not applicable to MS Word documents.

(j) Flicker Rate

Pages shall be designed to avoid causing the screen to flicker with a frequency greater than 2 Hz and lower than 55 Hz.

CommonLook Office alerts the user to the presence of any elements that could cause flickering such as animated GIFs or scripts

(k) A text-only page

A text-only page, with equivalent information or functionality, shall be provided to make a web site comply with the provisions of this part, when compliance cannot be accomplished in any other way.

Subsection (k) represents a policy choice rather than a software setting. CommonLook Office makes it easy to provide updated, Section 508 compliant PDF files, minimizing the need for the expense, hassle and reduced integrity of text-only alternatives.

(l) Scripts

When pages utilize scripting languages to display content, or to create interface elements, the information provided by the script shall be identified with functional text that can be read by assistive technology.

CommonLook Office detects scripts in the .doc or .docx file. If any are found, you are informed and advised that scripts will not be converted to PDF. If you wish to provide scripted features in PDF files consider Acrobat JavaScript, taking care to employ functions and techniques that consider accessibility.

(m) Applets and Plug-ins

When a web page requires that an applet, plug-in or other application be present on the client system to interpret page content, the page must provide a link to a plug-in or applet that complies with §1194.21(a) through (l).

Not applicable because CommonLook Office does not include multimedia files in the output PDF. If you wish to provide content such as movies that requires player software and other features in compliance with this provision, consider applicable accessibility guidelines for such content such as WCAG 2.0. Suitably prepared, you may add such content to CommonLook Office-generated PDF files, taking care to edit the structure tree appropriately, using Adobe Acrobat Professional or CommonLook PDF.

(n) Electronic Forms

When electronic forms are designed to be completed on-line, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues.

CommonLook Office ensures that electronic forms created in MS Word are accessible when converted to PDF. More information on the Electronic Forms checkpointNOTE: This feature requires CommonLook Office Professional.

(o) Navigation Links

A method shall be provided that permits users to skip repetitive navigation links.

CommonLook Office checks for repetitive navigation links, and warns you if two or more links in the document point to the same location. Unless you’ve included a means of skipping the navigation links (which may be performed with a simple “next page” link, for example, located prior to the repeating block of links), you must remove (delete) the repetitive links from the document prior to conversion to a Section 508-conforming PDF.

(p) Timed Response

When a timed response is required, the user shall be alerted and given sufficient time to indicate more time is required.

CommonLook Office doesn’t include objects requiring a timed response in the generated PDF, so no action is required to pass this checkpoint.

In general, this checkpoint is not applicable to MS Word documents. If you wish to provide timed response features in PDF files, ensure your chosen Acrobat JavaScript functions and techniques consider accessibility. If using an external player, provide the required functionality in an accessible manner.