PDF Accessibility and Compliance

Introduction

What is PDF Accessibility Training?Benefits of Getting Accessibility Training

What is PDF Accessibility Training? Benefits of Getting Accessibility Training

A digital document, like a PDF document, is considered accessible if it can be read and accessed by everyone, including people with vision disabilities, color blindness, hearing loss, or some other cognitive disorders. An inaccessible PDF is ‘remediated’ to make it accessible to everyone.

PDF remediation or the process of making a PDF accessible is elaborate, especially if the PDF contains a lot of information presented through complex tables, charts, maps, or other graphics. Therefore, it’s no surprise that dedicated PDF remediators, i.e., PDF accessibility professionals and experts, remediate inaccessible PDFs.

But if you work in the accessibility department of your organization and your job is to ensure that all PDFs hosted on your organization’s website are accessible, then you need to have a comprehensive understanding of PDF accessibility – common PDF accessibility standards, how accessible PDFs work, how to remediate inaccessible PDFs and much more.

This is where PDF accessibility training comes in.

What is PDF accessibility training?

PDF accessibility training consists of educating and training users to familiarize them with document accessibility and then help them remediate inaccessible PDF documents and use best practices when authoring documents.

The principles and practices in the field of document accessibility are extensive. To author accessible PDFs and to ensure that your existing content is compliant with accessibility standards (like, Section 508, WCAG 2.1, or PDF/UA), you require a solid understanding of what these PDF accessibility standards are, which accessibility standards should you focus on and finally, how to remediate inaccessible PDFs.

Why is PDF accessibility training important?

You can only create accessible PDF documents when you understand what PDF accessibility is. Whether you author a new document from scratch or remediate an existing PDF, you need to be aware of the most important and/or relevant PDF accessibility standards for your organization.

It’s often said that compliance can sometimes feel like a moving target. This is why PDF accessibility standards serve as a uniform and consistent set of guidelines that help document creators guide their decisions. Even with a shared goal of document compliance, there are differences in requirements and best practices between these accessibility standards.

After you determine a relevant accessibility standard for your PDFs, you need to start working on those PDFs to make them accessible and compliant with the selected accessibility standard.

Proper PDF accessibility training ensures that you are well informed about accessibility standards, best authoring practices, and remediating inaccessible PDFs.

How can CommonLook help?

CommonLook has been a leader in PDF accessibility for more than two decades. In addition to a number of powerful accessibility software, like CommonLook PDF, CommonLook Office, and CommonLook Clarity in its family of accessibility tools, CommonLook also provides world-class PDF accessibility training to help content authors and developers gain the know-how to meet accessibility requirements.

To learn more about CommonLook’s training courses and their schedule, please visit this page: CommonLook Accessibility Training.